Microsoft word 2004 mac mail merge

Once you click OK you will see the following document. It may look a bit scary but don't worry, all is good. Since you are creating address labels, you will have two choices here. The first choice is to click on the Address Block button on the ribbon. This option will automatically select all your columns and create an address for you.

The address looks good, but notice that we are missing the state.

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It's not listed here but when we check back in our Excel document, it's there. Well this is ok, we can fix it. Go ahead and click on the Match Fields button. Now in the left column find State and in that row click on the arrow pointing down, then select your header name for the State column.

Mail merge in Word for Mac

Mine is called State, so I will select that and click OK. Now we see that the state is showing and the address looks good. Go ahead and click the OK button. If you decide to print your labels now, you will only get that first address in the first label.

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To do that you need to click on Update Labels option on the ribbon. Once you click on that button, all labels will update. And you are almost done! Make sure All is selected and click OK. TA DA!!! Now all you need to do is print your labels. Another Way to Merge with Word and Excel 1. Another way to do the merge is to pick the fields manually.

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To do that you will need to select the Insert Merge Field option on the ribbon and select one field at a time. To start out, insert First Name , hit the space bar and then insert Last Name. After that, hit the enter key and insert Address. Hit the enter key again, insert City , hit the comma key , and the space bar , insert State , hit the space bar again, and insert Zip Code. This way all of your spacing and punctuation will be correct and your first label should look something like this. You can also format the first label any way you want it.

For example, you can change the font, you can center the text, make it bold, etc. Once you are done making edits to the text and formatting, don't forget to go back to your Mailings tab on your ribbon and select the Update Labels button.

Mail merge in Word for Mac - Word for Mac

Then click Next: Starting document. This will bring up a menu allowing you to select the brand and style of the labels you want to print.

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Here I am using Avery on a Dot Matrix printer. Of course you will want to select what you have, Avery is the most popular in business from my experience. If you have oddball labels you can always choose custom settings as well. When your done with the label options click OK. Now you are going to want to choose your data source. Under Use an Existing List; click on Browse… Use Explorer to find the data source you want to use and double click it.


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Creating a data source will be covered in another how to. You will click on a confirmation screen verifying your data source I used an Excel spread sheet that I had imported from Access and get to Mail Merge Recipients window. Here you can change the order of your information, delete certain users, and validate information. Use mail merge to create a form letter. Each letter prints on a separate piece of paper.

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Create and print a batch of personalized letters for everyone on your mailing list. Create and send email messages for each person on your mailing list with customized information inserted from the mailing list. Create envelopes by using mail merge in Word for Mac.

Create and print labels using mail merge. Create and print labels using mail merge , in which each label consists of a different mailing address. Word can pull data from a variety of data sources to perform mail merge. If you don't have a mailing list, you can create one easily during the mail merge process.

Here are few simple data sources you can use for mail merge.

Excel spreadsheet - An Excel spreadsheet works well as a data source for mail merge if all data is on one sheet and the data is formatted well so that it can be read well by Word.