How to apply rules in mac outlook 2011

Cancel Done. Home Email Tips and Tricks. Create Incident. Discard all changes? Would you like to unsubscribe from Public Knowledge? How do I use AutoArchive in Outlook? Mac KB How do I automatically archive mail in Outlook for Mac? In the Rule Name field of the next window, type in a description for the rule you are creating.

Cause: Rules run automatically on messages only as you receive or send them.

This will appear in the Outlook Rules window shown in Step 2 if you need to review, modify, or delete it in the future. Set additional criteria for the rule. Just make sure the folder is labeled On My Computer.


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Folders not labeled as such are located on the mail server and will still count towards your quota. If there is an additional row for rule criteria not being used, select the - button to its right to remove it.

Cleaning Up your Mailbox - Outlook 2011 for Macintosh

Click the red button in the upper right corner of the Rules window to close it and return to your Outlook mail. Click on the server Inbox to select it. In this example, the Automatic Archive. Depending on how many old messages you have, it may take a few minutes to complete the archive.

Question Info

Archived messages will now appear in the On My Computer folder selected in step 4c above. Setting up archiving for Outlook for Mac: Create the folder to store the archived emails by right-clicking control-click the On My Computer heading and choose New Folder. Click on the Tools menu and select Rules. Note: Rules are processed in order from top to bottom in the list. Use the arrows to adjust the rule order.

Create a rule: Outlook for Mac - University of Victoria

Name the Auto Archive rule. Under the folder name, the location " On My Computer " should be displayed. Click OK , making sure that the Enabled button is selected If you would like to apply this rule to your current mailbox, from the Message menu, select Rules , then select the rule you would like to process. These steps demonstrate how to automatically move mail out of your Exchange mailbox, and place it on your local computer's hard drive.

Please keep in mind archived messages will not be viewable through Outlook Web App OWA because they are no longer stored on the Exchange server. Once this mail is moved out of the Exchange mailbox system, you will be the only one who has a copy. Note: If you have arranged your inbox folder into sub-folders, you will need to run this rule on each folder individually. To access your archived mail, click on the folder you designated under the On My Computer section.

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Donec sed odio dui. How to configure Auto-archive with Outlook In Outlook , click on the Outlook menu at the top of your screen, choose Preferences , then General.